Program Coordinator, FSP Provincial Programs, Minimum and Medium Security Units

BC Mental Health and Substance Use Services

Nanaimo, BC

This position is supporting the Forensic Sexual Offence Program within the Forensic Regional Clinics

What you'll do

• Receive and screen pre-sentence referrals, court ordered assessment referrals, and Forensic Sex Offender Program referrals by reviewing documents, checking for completeness, obtain missing information and liaising with probation, legal services, court registry and Crown Counsel to ensure the legal documents within the referral packages are complete and ready to be assigned to the clinician in compliance with process, protocols, and the established Blackwell MOU.
• Work with the Regional Clinic Leads to prioritize work and coordinate workflow of pre-sentence and court ordered assessments by methods such as establishing and maintaining clinician availability calendar, organizing schedules and assigning assessments utilizing established criteria such as recording assessor professional designation, type of court order, and location.
• Create, compile, and track documents such as program evaluation, research data, general reports, volume of referrals, number of intakes and groups by drafting accurate and well formatted documents using various word processing and spreadsheets, enter and collect data, and compile relevant statistical information and reports to support the Regional Clinical Managers to make decisions about the Forensic Sex Offender referrals and sex offender groups. Organizing and drafting operating procedures as directed.
• Maintain housing data, record needs, and communicate gaps in housing occupancy to the Regional Clinic Manager to assist with decision making. Work with regional clinic staff and community housing partners to collate housing client tracking information to support provincial case management and housing management by maintaining provincial housing statistics, tracking data and metrics, and reporting to Ministry of Health.
• Participate in committees and working groups related to court assessments, provincial forensic sex offender program and housing initiatives to provide administrative support and follows up on actions items as required in order to meet the goals and objectives of the Regional Clinic Programs.
• Attend, schedule and coordinate a variety of meetings, in-services and other events by creating well-defined and timely agendas, identifying of and notifying all relevant parties, compiling background information and supporting materials, preparing packages/summary documents to assist in meeting facilitation. Take minutes at meetings, drafts for approval and distributes as required.
• Perform other related duties as assigned.

What you bring

Qualifications

• Grade 12, graduation from a recognized secretarial program including a recognized course in medical transcription and five years' recent, related experience including one year in a supervisory capacity or an equivalent combination of education, training and experience.

Skills & Knowledge

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to supervise.
• Ability to organize work.
• Ability to operate related equipment.
• Commitment to develop knowledge and understanding of legislative obligations and provincial commitments found in the foundational documents - including Truth & Reconciliation Commission's Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - and how they intersect across the health care system.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

• Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Part-Time (0.60 FTE; Until March 31, 2024)
Salary Range: $31.14 per hour
Location: 190 Wallace Street, Nanaimo, BC V9R 5B1
Hours of Work: 3 days per week; Monday - Friday: 0830-1630
Requisition # 171409E

What we do

BC Mental Health & Substance Use Services (BCMHSUS) cares for people with complex mental health and substance use challenges.

BCMHSUS is part of the Provincial Health Services Authority (PHSA).

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BCMHSUS are committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA's North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission's Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date ofAugust 29, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.