Journalism Administrative Assistant

About us:

The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School, which played a critical role in the COVID-19 pandemic response, went through a dramatic renaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $76 million in research funding per year, including more than $31.5 million held at DLSPH, the School contributes to improving population health and health policy and health systems through discoveries and innovation in data science and AI, maternal, child and reproductive health, climate change [response], implementation and improvement sciences, preventable disease through vaccines and prevention through [and] wellness such as with diabetes, comparative health policy, sustainable and equitable health systems, global and Indigenous health, among many other areas.

Your opportunity:

As the Journalism Administrative Assistant, you will support a variety of administrative tasks for the Fellowship in Journalism and Health Impact. This includes coordinating tasks for projects, scheduling appointments, tracking enrolment, and coordinating course schedules. You will also contribute to content development, including for websites, brochures, and newsletters. Together, with your strong administrative, organizational, and communication skills, you will contribute to the ongoing successes of the Fellowship in Journalism and Health Impact.

Your responsibilities will include:

• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Scheduling appointments and resolving scheduling conflicts; Booking rooms and arranging appropriate accommodations
• Tracking and monitoring enrolments and informing management of enrolment numbers; checking completeness of applications
• Writing routine documents and correspondence; maintaining information on websites and disseminating information via social media.
• Coordinating course schedules and preparing contracts using templates
• Researching and identifying opportunities to promote programs and initiatives, such as coordinating virtual open houses.
• Providing detailed information and demonstrating the use of technology; Handling sensitive and/or confidential information

Essential Qualifications:

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two years of relevant experience.
• Demonstrated experience coordinating project tasks and schedules for senior staff
• Demonstrated proficiency with maintaining websites and disseminating information on social media
• Experience coordinating course schedules
• Strong experience identifying opportunities to promote programs and initiatives
• Strong communication (written and verbal), and interpersonal skills
• Excellent organizational skills, time management and problem-solving skills with the ability to meet conflicting priorities and balance multiple projects
• Strong commitment to accuracy and attention to detail
• Strong commitment to confidentiality and adherence to relevant policies andprocedures.

To be successful in this role you will be:

• Communicator
• Efficient
• Meticulous
• Organized
• Resourceful

Please note this is a 50% FTE position.

Closing Date: 02/20/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $59,172. with an annual step progression to a maximum of $75,673. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Krmek

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.